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Public Records
Records maintained by the City of Sequim include a wide variety of documents in paper or digital format, audio, visual and photographic files, and other materials. In many cases, city staff can readily provide information or frequently requested records without the need to file a public records request. Contact the appropriate department or the City Clerk's Office at clerk@sequimwa.gov or call (360) 681-3428.
The City of Sequim provides access to public records in the City's possession. Records held by other agencies such as the State of Washington, Clallam County, Clallam County Fire District 3, or Peninsula Communications must be requested directly from those agencies.
To view our adopted guidelines regarding Public Records Requests and other public disclosure matters see the Public Records Act Compliance Policy and Staff Guide for Disclosure of City Records.
Submit a Public Records Request
Public records requests can be efficiently submitted, processed, and accessed using the City of Sequim's online NextRequest system. Using NextRequest, you can also view responses from other requests that may be similar to yours or archived records viewable online. Staff will respond to you within five business days by providing access to the record, acknowledging receipt of the request, providing a reasonable time estimate for response, providing a redacted record, or denying the request in part or in full.
Public records requests can also be submitted by sending an email directly to the City Clerk's Office, at clerk@sequimwa.gov. If you email a request, please provide reasonable notice that you are submitting a public records request and include your name, address, other contact information, the records you are looking for, and how you would like to receive them. Provide as much information as possible to ensure an efficient response. Requests can also be submitted by regular mail to the City of Sequim City Clerk, 152 W. Cedar St., Sequim, WA 98382.
ACCESS TO CITY RECORDS REPOSITORY
Effective June 30, 2023, you can view many city records online through our Laserfiche public portal. This repository is a work in progress and we are adding new records every day. Check back from time to time to see what’s new.
The types of records available now include:
- Agendas
- Minutes
- Ordinances
- Resolutions
State Public Records Act
The City of Sequim provides records under the provisions of the Washington State Public Records Act, RCW 42.56. The city's procedures are found in our Public Disclosure Guide and in Sequim Municipal Code. Some records are exempt from disclosure, in part or in whole. In addition, there are other statutes not listed in the Public Records Act that may exempt or prohibit the disclosure of certain documents. If disclosure of a document is denied, the records officer will provide the specific legal justification to you.
Records fees
Records responsive to your request can be reviewed free of charge during regular business hours. For larger requests, the City of Sequim charges a fee for paper copies and electronic files. Actual costs may be charged for providing customized access services such as information technology services. Any fees must be paid prior to the disclosure of records. Please pick up your request promptly as requests will be considered closed if not viewed or picked up within 30 days.
| Public Records Request Fees | |
| Paper copies in excess of 50 pages | $.15 per page |
| Scanned documents in excess of 100 pages | $.10 per page |
| Digital files in excess of 40 files | $.05 per 4 files |
| Postage | Actual cost |
| Storage media | Actual cost |