Public Records

Records maintained by the City of Sequim include a wide variety of documents in paper or digital format, audio, visual and photographic files and other materials. In many cases, city staff can readily provide information or frequently requested records without the need to file a public records request. Contact the appropriate department or Public Records Officer Sara McMillon, who is also the City Clerk, at smcmillon@sequimwa.gov to see if we can assist you. She can be reached at (360) 912-3701.

The City of Sequim provides access to public records in the City's possession. Records held by other agencies such as the State of Washington, Clallam County, Clallam County Fire District 3 or Peninsula Communications must be requested directly from those agencies.

Submit a Public Records Request

Public records requests can be efficiently submitted, processed and accessed using the City of Sequim's online GovQA system. Using GovQA, you can also view responses from other requests that may be similar to yours or archived records viewable online. Staff will respond to you within five business days by providing access to the record, acknowledging receipt of the request and providing a reasonable time estimate for response, providing a redacted record or denying the request in part or in full.

VISIT THE GOVQA PUBLIC RECORDS PORTAL

Public records requests can also be submitted by sending an email directly to Sara McMillon, Public Records Officer, at smcmillon@sequimwa.gov If you email a request, please provide reasonable notice that you are submitting a public records request and include your name, address, other contact information, the records you are looking for and how you would like to receive them. Provide as much information as possible to ensure an efficient response. Requests can also be submitted by regular mail to City of Sequim City Clerk, 152 W. Cedar St., Sequim, WA 98382.

COVID-19 EMERGENCY NOTIFICATION

Many staff are currently teleworking to protect our community and employees from COVID-19 transmission. We are processing public records requests efficiently using the online system, but may have to extend due dates depending on each individual situation and request. Our offices are currently not open to the public. At this time, in-person contact for submitting public records requests or reviewing records  is prohibited. Paper requests or responses can be sent by regular mail.

State Public Records Act

The City of Sequim provides records under the provisions of the Washington State Public Records Act, RCW 42.56. The city's procedures are found in the Sequim Public Records Guide and in Sequim Municipal Code. Some records are exempt from disclosure, in part or in whole. In addition, there are other statutes not listed in the Public Records Act that may exempt or prohibit disclosure of certain documents. If disclosure of a document is denied, the records officer will provide the specific legal justification to you.

Records fees

When City Hall reopens, records responsive to your request can be reviewed free of charge during regular business hours. For larger requests, the City of Sequim charges a fee for paper copies and electronic files. Actual costs may be charged for providing customized access services such as information technology services. Any fees must be paid prior to disclosure of records. Please pick up your request promptly as requests will be considered closed if not viewed or picked up within 30 days.

Public Records Request Fees
Paper copies in excess of 50 pages$.15 per page
Scanned documents in excess of 100 pages$.10 per page
Digital files in excess of 40 files$.05 per 4 files
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