May 2018

Week Ending May 18

Council,

Here are this week’s items:

Council Direction

- Human Services Funding Update – We will have some draft guiding principles for your consideration at the 5/29 City Council meeting, with a second touch planned for 6/11. On 6/25, we have a joint meeting planned with the County Commission. The guiding principles are meant to better define our approach to funding, both on our own and in partnership with the County.

Council Follow-Through

- SurveyMonkey – In response to my question to you in last week’s update, our SurveyMonkey account is now available to Councilors for conducting surveys. Please contact Barb Hanna if you would like to use it. We are going to run this period as a pilot to see how this works for Councilors wanting to ask questions of the community and I’ll check in again in early October to see how you feel it is working.

Related Items

- Council Recruitment – We’ve posted the vacant Council position with interviewing/selection focused on the 7/23 meeting. Pushing it out provides plenty of time for people to apply, which appeared to be a priority for you all on Monday night, and it also navigates a busy summer that we have planned. Further, we wanted to pick a date when the whole Council was available and a meeting with plenty of time (at least a work session) available for interviews. Councilor Janisse will have an excused absence on 6/11, our 6/25 meeting is a joint meeting with the County to discuss human services, and our 7/9 meeting is a joint meeting with the Arts Commission to discuss their strategic plan. The result is that we landed on July 23rd. We could go earlier if the Council wants to move some items around or wants to consider a special meeting. The advantage of the 23rd is that it provides plenty of time for people to apply. We are still well within the 90 day window that would bounce the selection to the County. We would hit that in late August.

- Meeting with Dan McKeen – I had a wide ranging lunch with Dan McKeen this week. Topics discussed included municipal court services, emergency management, human services, and Dan’s retirement.

- AWC Municipal Excellence Award Video Shoot – Mayor Smith and I participated in a video shoot yesterday with AWC staff that will commemorate our AWC Municipal Excellence Award for Community Engagement (Neighborhood Revitalization). AWC will show the video at their annual conference in late June and it will then be available to us to use in the future.

- Emergency Management Forms Training – We received some additional training this week on recouping our expenses after a federally declared disaster.

Thanks,

Charlie Bush

Week Ending May 11

Council,

Here are this week’s items:

Council Direction

- Student Liaison Program – We have four applicants to be our next Student Liaisons and need to pare down the applicants to two. Last year, we had two Councilors involved in doing interviews. If you are interested in helping with the selection this year, please let Karen know and she will include you. We can include up to three of you.

- Community Surveys – We had a Councilor this week request the ability to use the City’s SurveyMonkey account to do community engagement work related to their individual Council role.

In most cases, particularly with external surveying, SurveyMonkey provides you feedback/general input level data only, unless you can isolate the population being surveyed (better) and randomly select respondents from there (best). Our basic external SurveyMonkey surveys to date have not been scientifically significant for these reasons but they do provide some general input that can be helpful under certain circumstances.

The Councilor is looking to collect community information on different subjects to present to Council, for example, a question might be, “How do you think the City is doing?” Since we are limited in the number of surveys that we can conduct using our account, which we use infrequently, we anticipate having to expand our account to fulfill the request. It is not clear exactly how the surveys would be marketed but we’d come back to you if they involved press releases for marketing, a major financial investment, or any major effort of staff time, other than allowing Councilors use of the account and monitoring our overall survey usage so we have enough account capacity.

Please let me know if any of the rest of you also have an interest in this service so that we can scope the need and approach and go from there. If we elect to support individual Councilors in doing surveys, we want to make sure that all Councilors desiring to do them receive the same level of support. Also, please let me us know if you have any concerns as this is a request that will expand organizational support for Councilors in their roles and I want to make sure the Council as a whole is on board with this level of organizational support before we do anything further. For any Councilor using SurveyMonkey, it will be important to save the results/documents for public records purposes. Any Councilor could choose to open their own SurveyMonkey account with their own financial support as long as they are willing to preserve and turn over public records, if requested.

We will be recommending a scientific community survey for the fall of 2019 during this fall’s budget process. That survey would isolate City residents from County residents, use random sampling, and would be statistically significant, likely within a 5% margin of error. It is an outcome of the revised budget process that we discussed with you at the January Council Advance. There likely will be an opportunity to add some custom questions to the survey. We will engage you in future discussion on that topic.

Related Items

- 25th Anniversary with Shiso City, Japan – Our 25th Anniversary with our Sister City occurs in June. We are planning a proclamation for the 6/11 meeting. We are also working on adding a Sister City directional pole and sign, similar to what you find in other cities, for Shiso City on the plaza. Please see the attached email (PDF) from David Garlington for more details. We’ll keep it covered for an unveiling at the meeting. Sign example (PDF)

- Property Tax Data – I’ve been referencing our research on property tax data for a while. I was surprised with the countywide assessed valuation split between the Sequim School District (52% of the total county) vs. the Port Angeles School District (36% of the total county). Please reference the attached email (PDF). Kudos to Connie Anderson for pulling together the data.

- Planning Calendar - Attached

Thanks,

Charlie Bush

Week Ending May 4

Council,

Here are this week’s items:

Council Follow-Through

- Monthly Emergency Management – We had our monthly meeting this week. We discussed our continued project list for the emergency operations center, the update to our Comprehensive Emergency Management Plan (CEMP), the County’s update to their plan, future exercises, and ServiceFest.

- Gazette Article on Emergency Medical Facility – Bertha Cooper is working on a story on this topic for next week’s Gazette. I talked with her and she will also be talking with Chief Andrews and Eric Lewis, from OMC. Bertha indicated that an emergency medical facility in Sequim was a desire back in the 1990s when she was doing long-range planning for OMC.

- Prairie Street Clarification – We are working on some messaging on this topic that we may put out prior to the next Council meeting, depending upon how much discussion continues in the community on this topic before we start public outreach for project design.

- ServiceFest – ServiceFest continues to roar into the future. We now have 6 confirmed private property projects, have two more probable, and may have 10 by the time the event rolls around in early June. We are augmenting that with a bunch of community and public projects. Final detailed plans are underway and everything is coming together nicely.

Related Items

- AWC Municipal Excellence Award Announced – We just put out a press release noting that we are one of 5 communities to receive an AWC Municipal Excellence Award this year. Ours is for Community Engagement related to Neighborhood Revitalization.

- Monthly Meeting with Commissioner Ozias – Mayor Smith and I had our monthly meeting with Commissioner Ozias this morning. We discussed regional planning, human services, and emergency management.

- Meeting with Dan McKeen – I’m looking to schedule a meeting with Dan McKeen, City Manager in Port Angeles, over the next few weeks to see if we can further collaborate on how our cities address human services and emergency management.

- Clallam County Transportation Coalition – I attended a meeting of this group yesterday with an interest in finding a solution to helping us transport homeless people in our community to shelters. This meeting focused primarily on mobility for people with disabilities and included the County and the United Way, in addition to providers. Clallam Transit is also a frequent participant. They were working on a grant application to help people with disabilities find transportation options so I collaborated with them a bit on that. I’ll be on their mailing list in the future and may attend other meetings, depending upon the agenda topics.

- Public Works BBQ – Our Public Works Department put together a great lunch barbecue yesterday for city employees and volunteers at our Public Works Shop. Thanks to Councilor Janisse and Deputy Mayor Pratt for also being a part of the lunch. Special thanks goes out to all the crew in Public Works for an amazing event that all attendees enjoyed! They do incredible work for our community.

- BBC Video on Emergency Preparedness – Our local efforts at emergency preparedness are gaining worldwide attention, as you can see in this piece is from the BBC. Scroll down to the lower left to play the video. You may have to wait for the ad.

- Council Planning Calendar - Was attached

Thanks,

Charlie Bush