November 2018

WEEK ENDING nOVEMBER 30

Council,

Here are this week's items:

Council Follow-Through

-    Interlocal Agreement (ILA) to Support Criminal Justice System Study - You will see this on the 12/10 agenda and we are asking you to approve it that evening.  It allows Port Angeles to launch a request for qualifications soliciting a consulting partner and to serve as the fiscal agent for the study.  Staff have reviewed the draft RFQ and feel it is consistent with the intent of the study, as previously discussed.  A steering committee, including us, Port Angeles, and Clallam County would oversee the study.  We all agreed to perform the study this past fall, along with the County rescinding their termination of our interlocal agreement for criminal justice services.  The City of Port Angeles and the County will also be considering the agreement, which we drafted as a part of this partnership, and may approve it by our meeting on the 10th.  The study would need to be complete by early next fall and then any discussion about changes to compensation through the agreement would occur subsequently.  You'll recall that the County's main concerns were about anticipated increases to criminal justice expenses.  Our cost for our portion of the study, per the agreement, would not exceed $30,000.

-    Reports from Other Studies - Due to limited consultant availability, the housing study will be coming to you on 1/28 and the municipal court study on 2/10.  These are both reflected in the attached Council Planning Calendar.

-    Council Goals Update - We are working on an update for January.  It is on the Council Planning Calendar.  I know that there is some desire to pursue a CERB broadband planning grant and I'll provide an update on our efforts at that time.

Related Items

-    Frommer's Best Places to Go In 2019 List - It is a huge honor for us to be on the Frommer's list.  They are a giant in the travel industry and only a few US cities got specifically mentioned this year and the others had things like a bicentennial or a new museum open.  We are reaching out to some previous small cities on the Frommer's list to better understand the impact of this honor that we might expect.  Stay tuned for more.  We may have some of our B roll video shown on Good Morning America on New Year’s Day.

-    Lean Process Improvement - We are making plans to enhance our efforts in this area in 2019.  Our new Management Analyst, Jason Loihle, has a green belt in Lean process improvement and will be pursuing his black belt next year.  Once he gets to that point, likely in the 2nd quarter, he'll be a certified teacher for people up to the green belt level and we'll begin to train more people internally so that we can better equip the organization for streamlining processes and systems.  We'll be able to run our own bigger improvement events in house, like the ones we did with the State Auditor's Office in 2016 and 2017.  Jason is also joining our GREASE Team.  We've had an intention to take this next step with Lean process improvement for a while.  The next goal is to have a work plan for Lean process improvements projects each year.  We expect our Lean efforts to have a big impact on our rewriting of the municipal code.

-    Tour of Des Moines Marina - Several staff members toured the Des Moines, WA Marina yesterday.  It is one of a handful municipal owned marinas in the state.  We learned a lot of valuable information.

-    Innovation Meeting with City of Renton - On the same trip, we met with staff from the City of Renton to discuss each city's innovation efforts.  It was a productive conversation.  We've got contacts at various levels in Renton and they just joined the Alliance for Innovation recently so timing for the conversation was perfect.  They are more than 10x larger than Sequim and it was fun to see how what we are doing here scales to them, and vice versa.

-    Harvard Story - ICMA ran my write-up from my Harvard experience last summer in their newsletter this past week.  Here is a link: https://icma.org/articles/member-news/wrestling-tough-questions-harvard

-    Planning Calendar - Was attached, with embedded recommendations for the Council Advance agenda that we'll discuss on 12/10.

Thanks,

Charlie Bush

City Manager


WEEK ENDING NOVEMBER 16

Here are this week’s items:

Council Follow-Through

-    Human Services Community Workshop – We had approximately 30 people attend our workshop on Wednesday night, where we shared the solutions (service delivery models) developed by providers in our previous workshop.  Participants voted on the solutions at the end of the meeting, which lasted about 1.5 hours.  Staff are hard at work synthesizing the results from both workshops and putting together a draft RFP for your consideration at the 11/26 meeting.  We were pleased with the participation and results from both workshops.  The RFP could go out as early as the first week in December and, if it did, would run through early to mid-January.  We are targeting the second meeting in January to discuss recommended contracts, the outcome of our process.  We will be asking for 3 Councilors to join 2 staff members (our City Attorney and Police Chief) to serve as the RFP screening committee that will make funding recommendations to the Council in early 2019.  Please give some thought to whether you would like to be on that committee and, if so, please express your interest on 11/26 so we can schedule an RFP response scoring meeting for sometime early next year (likely in January if you support moving forward on 11/26 with the RFP).

-    Opportunity Zone Conference – I attended a full day conference in Seattle on Thursday with various stakeholders to discuss the federal Opportunity Zone program, and affiliated opportunities.  Private investment funds, state agencies, tribes, EDCs, cities, ports, counties, the federal Economic Development Administration, foundations, lending agencies, and the National Development Council were amongst the attendees.  It was a productive meeting.  I had the opportunity to sit down with several private fund operators and numerous granting agencies.  We got feedback regarding what we can do to better “pitch” Centennial and other development opportunities in our Opportunity Zone.  We were also offered technical assistance by the National Development Council.  Further, I made connections that could lead to funding for other projects, including human services capital projects and emergency management hazard mitigation projects.

Related Items

-    Planning Calendar - Was attached

Charlie’s Schedule

-    No Weekly Update – Due to the Thanksgiving Holiday, there will not be a weekly update next week.  I am in the office next week and in town during the Holiday.

If I don’t see you next week, have a Happy Thanksgiving!

Thanks,

Charlie Bush

WEEK ENDING nOVEMBER 9

Council,

Here are this week’s items:

Council Follow-Through

-    TBD – The TBD passed, by a very large margin.  We’ll have TBD revenues now through 2029.  Kudos to the team that worked on gathering information and communications regarding the TBD, including David Garlington, Barb Hanna, and Sarah VanAusdle.  Also kudos to our engineering and street maintenance teams for expert execution of projects using the funds!  The vote was an amazing outcome and a huge vote of confidence for keeping on the path we’ve been traveling with transportation improvements over the past few years.

-    101 Corridor Lobbyist Hired – We’ve retained Davor Gjurasic as our lobbyist to assist with 101 Corridor Improvements for the next 12 months.  We are paying him $3,000 per month, plus total travel costs not to exceed $2,000.  He comes highly recommended by trusted professional contacts and has extensive experience working with rural communities, statewide organizations, and tribes on a variety of projects, including highly complex transportation projects.  We are working to have him here on the 26th, when we meet with our legislators.  David will be our primary liaison to Davor.  We are working with him to coordinate a set of meetings with legislators in Olympia in January on the 101 corridor.  We’ll be inviting any of you who can make it, once we have confirmed dates, to be there.  We’ll be meeting with legislators again, on a broader set of topics, during AWC’s Legislative Action Days in February.  Davor will be back with us after the session to debrief and work with us on off-session next steps.  He’ll be providing staff with written status reports.  One of his first recommendations to us is that we form a broad coalition in support of our project so we are in the process of reaching out to local and regional organizations that we know support it so we can use their logos and we and they can share our pitch document (under development) in their own conversations with legislators.

-    US 101 Scoping Meeting Planned – In our search for a lobbyist, another recommendation was that we put together a scope optimization meeting on our proposed 101 corridor improvements.  Transportation Improvement Board (TIB) staff will be joining us to assist, as they have a lot of experience with this type of meeting.  We’ll be pulling in the primary technical experts, including WSDOT, to review options to improve the corridor to make sure that we are asking WSDOT, with their agreement, to scope an option that they support as the best alternative to fix the problems present.  This meeting is planned for November 27th.  Public Works staff from Sequim will be representing the City.  Other invitees are TIB, WSDOT, the Jamestown S’Klallam Tribe (they are hosting), Clallam County Public Works, and our local legislative delegation.  Our lobbyist will also be there.  One of the reasons we are doing this is to avoid getting our project marginalized in the Legislature.  If it is deemed that the option we are pitching may not the best option then it is common to receive money for a study that can take years.  We do not want to risk being subjected to that outcome.

-    Human Services Public Meeting – We will hit the next milestone in the human services funding process on Wednesday the 14th, with a meeting from 5-7 PM to go over the options developed in our stakeholder workshop with community members.  We are then planning to bring you the results of both workshops on the 26th, along with recommendations.

-    Opportunity Zone Conference -  Barry and I will be in Seattle all day on the 15th.  At Tuesday night’s meeting, we will recommend to you that we pitch Centennial Park (northeast corner of Washington and Sequim Ave.) as a City-owned option for development within the Opportunity Zone.

Related Items

-    Arbor Day Celebration – Next Friday, November 16th, at noon we’ll be planting a spartan apple true in tribute to former Public Works Operations Manager Mike Brandt.  Mike passed away suddenly earlier this year.  The ceremony is in honor of Arbor Day.  It will take place at Carrie Blake Park, east of the Shiso City Friendship Garden.

-    Drucker Institute Sessions – We had a great few days with Lawrence Greenspun, from the Drucker Institute, this week.  We made a lot of progress on our key performance indicators and have a clear path forward to develop the first iteration of our citywide performance management system.  We also had the cities of Redmond, Marysville, Pullman, Kelso, Lynnwood, Mercer Island, and Covington join us to observe the session and learn from it.  MRSC was also in attendance.  We are the first local government in Washington to work with Drucker, and one of the first in the nation (some of the others include Boulder, CO, Hennepin County, MN, South Bend, IN, and Memphis, TN).  We are on to the next step, which is departments working to continue developing their own measures.  We have milestone check-in points coming over the next few months that will help us fill out our measures citywide and in each department.  We’ll be excited to share more with you as we get to those milestones.

-    Volunteer Appreciation Dinner – Thanks to all of you who were able to attend the Volunteer Appreciation Dinner this week.  We have over 100 attendees!  Volunteers are a key pillar of this organization.

-    Planning Calendar – Was attached

Have a great long weekend!

Thanks,

Charlie Bush

Week Ending November 2

Council,

Here are this week’s items:

Council Direction

-    Centennial Place – Barry and I will have an item on the 11/13 agenda to discuss the possibility of “pitching” Centennial Place (northeast corner of Sequim Avenue and Washington Street) to developers/partners at the upcoming Opportunity Zone Conference.  We want to run the concept by you that Centennial could represent a demonstration project of the type of mixed use multistory development referenced in the 2011 Downtown Plan.  The Housing Study also calls for a demonstration project and the two could come together in the same location.

Council Follow-Through

-    Human Services Summit – We had roughly 50 attendees at Tuesday’s summit, supplemented by the City’s GREASE Team and Human Services Management Team (about 15 people).  We were able to produce six solutions for five different categories (mental health, physical health, sheltering, substance abuse disorder, and food insecurity) of human services issues in Sequim.  There is some overlap in the solutions, meaning there is the potential to do more with less by leveraging the same investments to solve multiple problems.  Next up is a public meeting on 11/14 where we discuss the solutions with the public and have the public vote on them.  From there, we’ll bring you a report on 11/26 with recommendations for an RFP to send out, and possibly some other policy actions for us to pursue.  We are anticipating having recommendations for human services contracts, based upon responses to the RFPs, to you at the second meeting in January.

-    Housing Workshop – We had another 40-50 people attend the housing workshop on Tuesday night, where our consultants presented the initial findings from our housing study.  They handed out an additional survey and will be rolling in the results of the workshop, including that survey, into the final report.  They’ll be working with the Planning Commission and ultimately with you to consider the recommendations in the study.  We’ll be asking you to consider adopting the study at the end of the process.  From there, we would be working on policy implementation requiring additional Council actions.

Related Items

-    Management Analyst – We are one step closer to filling the position, which provides us a person in the position vacated by Charisse when she got promoted, after interviews this week.  We’ll have more to come over the next few weeks and hopefully have the position filled by early December.

-    Meeting with Navy Rear Admiral Scott Gray – I have a meeting next week to talk with the new Rear Admiral for Northwest Naval Operations.  I’m not sure if he has specific topics to discuss but I look forward to meeting him.  He’s coming to the Civic Center.

-    Drucker Institute Workshops – We have Drucker Institute workshops next week where we’ll be developing our key performance indicators for city departments.  Operations will be shut down during certain times to accommodate the workshops.  We will be launching our performance management program, featuring our key performance indicators, early in 2019.

-    Grassroots Summit Debrief – We have a debrief scheduled for next week with the Japan America Society.

-    Planning Calendar – Was attached

Thanks,

Charlie Bush

City Manager