March 2019

Week Ending March 15

Council,

Here are this week’s items:

Council Follow-Through

-    Human Services RFP Review Committee – The committee will meet on Friday to interview our respondent, which is a collaboration of about 9 agencies.  We anticipate this item coming back to Council at your next meeting for a first touch.

-    W. Fir Street Bid Opening – This is occurring at 2 PM tomorrow in the Council Chambers, if any of you are interested in being there to hear the bid amounts.  We’ll also be sending out a recap email.

Related Items

-    First Quarter Senior Leadership Team Advance – We had our full day quarterly Advance this week with our Senior Leadership Team (SLT).  Items discussed included performance management, representation in outside organizations, planned improvement and planned abandonment items, and our 2nd quarter SLT Advance.

-    Washington Cities Insurance Authority (WCIA) Insurance Audit – We spent a day with a WCIA employee this week going through our risk management practices.  As with any audit, we came away with a list of improvement items.

-    Debrief of Daytime Warming Center – We had a debrief with OlyCAP this week regarding the Daytime Warming Center they operated during the snow storm.  While things generally went well, we agreed that we would not use the Transit Center for this purpose in the future, given that it is also our Emergency Operations Center.  OlyCAP is going to look for another location for future weather events and we’ll help them where we are able.

-    Humble Leadership – I thought this short article nailed the type of leadership we are intent on practicing throughout our organization.

-    Planning Calendar - Was attached


week ending March 8

Council,

Here are this week’s items:

Council Follow-Up

-    CERB Planning Grant – It turns out that while construction grants are open for application at CERB, planning grants are not open, as they’ve run out of money in that category.  The next funding cycle for those is expected to have a May 27th deadline, with a July award as the new biennium starts, assuming these are funded in the State budget.  We’ll circle those dates and start to draft our application once the State Budget is finalized.

-    Housing Ad Hoc Committee – We could still use a third City Council member for our committee, if any of you have an interest.  Otherwise, with one more committee member from an outside organization confirmed, we’ll be on our way.

Related Items

-    Regional Emergency Management Meeting – We hosted our quarterly meeting with our regional partners this week.  The main topic of discussion was the snow storm.  Unfortunately, some of the key partners for that discussion were not able to make it.  We will be planning a debrief with you at one of our regular meetings after we meet with the County, Olympic Medical Center, and few other partners.

-    Government Performance Consortium (GPC) Dashboard Champions – We’ve joined a statewide consortium on performance dashboards to aid our efforts in implementing our performance management system.  We are in the first group of cities and counties participating in this statewide effort.

-    Meeting with Sam Chandler (owner of Ben’s Bikes) Regarding Bicycle Support – We had a follow up meeting with Sam this week.  We discussed his recommendations, the potential consolidation of a couple of committees covering some overlapping areas, and a few other bicycle related items.  It was a positive meeting and we assured him that we remain committed to supporting the community’s status as a bicycle friendly community.  We’ll be reporting more to you on our efforts to support bicycling at an upcoming meeting.

-    Lean Collaboration with Kitsap County – Jason Loihle reached out to Kitsap County in the past week to learn about their extensive Lean program, which is recognized as one of the most successful in the State.  We will be partially modeling our program after their program.  Kitsap County offered to assist us with some initial training so we will be taking them up on their offer.  We’ll have more to come on our program once Jason finishes his black belt training in May.

-    2019 Olympic Peninsula Nonprofit Alliance Leadership Conference – I attended this day-long conference in Port Angeles this week.  It featured a keynote speaker on collaboration and several ongoing collaborations on the Peninsula were highlighted throughout the day.  It was a great opportunity to network and Sequim received several mentions including one about our human services process and another about our support for the Clallam County Healthy Community Coalition.

-    Outlook Meeting Alerts – We had a request from a Councilor about setting up alerts for meetings on your tablets.  This is from Anthony: Upon accepting the meeting request they will need to set the reminder for their desired lead time (1 day prior to event, 1hour, etc.).  This will initiate a notification pop-up on their screen ... but not an e-mail.  Also, for this to work they will need to get into Outlook with some regularity, or leave it open.

-    2020 Census Complete Count Committee – We’ll be participating in this countywide committee, which works in partnership with the US Census Bureau to support everyone in our community being counted in the upcoming census.  The Census has an impact on funding allocations across the United States so the more complete a count we can achieve, the better off we will be in the future from a financial perspective.  Barry will be our primary representative.

-    CERT Year End Report – I don’t think I have passed this on to you yet (my apologies if I have).  The year end report from Fire District 3 is attached.  They’ve done an impressive job with the CERT Teams!

-    Planning Calendar - Was attached

Thanks,

Charlie Bush

City Manager


week ending march 1

Council,

Here are this week’s items:

Future Council Direction

-    Developer Request for a Change in Zoning – We have a developer interested in building multi-family in the Community Business District.  It could be a demonstration project, one of the recommendations in our housing study.  The issue is that multifamily development is currently not allowed in that district, even though there is significant amount of multifamily development within the district that happened previously.  I expect that we’ll hear from the developer at the March 11 Council meeting.  We would need direction from you if you want to consider this zoning change and if you want us to move it ahead of other work.

-    Temporary Encampment Ordinance – As an extension of our work on human services and code compliance, staff recently discussed the possibility of a temporary encampment ordinance with the Planning Commission.  The City currently has no regulations for temporary encampments, meaning they can occur almost anywhere and can take whatever shape or form they desire.  There are no sanitation requirements or other standards.  The Planning Commission was supportive and asked for additional information.  The ordinance would allow the City to regulate camps in a variety of locations, including on private property, to ensure that they meet the standards in the ordinance.  The alternative would be to shut them down.  This ordinance would ultimately come to the Council for consideration if it is approved by the Planning Commission.  Our draft ordinance is crafted from a Washington Cities Insurance Authority (WCIA) template.  It has been successfully used by other cities.  Here is what we shared with the planning commission (see item 4a).

Council Follow-Through

-    Ad Hoc Housing Committee - I plan to spend the next week or so outreaching to potential members through their organizations.  Once we have our committee, we’ll get our meetings scheduled and start preparing for them.  I am looking for two more Councilors to join the committee so please let me know if you are interested.

-    Compression Brake Ordinance – We will be working on a draft, which takes some time internally, and should have something back to you in the next few months.  Public Works is taking the lead on the ordinance and they will sort it with their other priorities.

-    Meeting with Olympic Medical Center (OMC) – Mayor Smith and I had a meeting today with Eric Lewis and Bruce Skinner from Olympic Medical Center.  We discussed OMC’s current cancer center project, their future plans, and the CMS litigation, which is proceeding.

-    2019 Youth Summit – Mike Flynn, from the Youth Services Task Force, and I have a meeting with the Principal of the Middle School next week to discuss how we would structure the next youth summit, planned for next fall.

-    Writing a Lot the Next Couple of Weeks – I blocked off some time to work on the Community Economic Revitalization Board (CERB) broadband grant and an AWC Municipal Excellence Award submittal.  We were evaluating the Emerald Coast Opportunity Zone for the latter but coordinating three other cities on a tight timeline became challenging.  We will hold that idea for the future, when we will have development projects we can highlight.  Instead, we are preparing to submit the GREASE Team’s accomplishments for the award this time around.  The GREASE Team concept has been replicated by the City of South Bend, IN and Pullman, WA is in the process of implementing it.  If we win the award, it will allow more cities to learn about the approach.

Related Items

-    Olympic Peninsula Nonprofit Alliance 2019 Leadership Conference – I will be attending this day-long conference in Port Angeles all day next Thursday.  I am hopeful that attending will aid future collaborations with the region’s nonprofit sector.  If anyone else wants to come along, please let me know.

-    Monthly Meeting with Nathan West – I had my monthly meeting with Nathan West this week.  We exchanged notes on our city’s initiatives, talked about the countywide criminal justice system study, discussed activities in the State Legislature, and debriefed our recent snow events.

-    Drucker Institute Newsletter – We’ll be featured in an upcoming Drucker Institute publication for our work with the Drucker Playbook.  We are meeting with their writer next week.

-    Jamestown S’Klallam Tribe Resort Ground Breaking – I attended this yesterday, along with Mayor Smith and other staff. 

-    Regional Emergency Management Meeting – We had a meeting with local government emergency management stakeholders this week to discuss procedures for the EOC now that we are approved to jointly operate with Fire District 3.

-    Planning Calendar - Was attached

Thanks,

Charlie Bush