week ending november 27
Here are this week’s items:
- Wider Distribution for Utility Billing Newsletter - Beginning in January, we will be working with Olympic Mailing Service to have the newsletter mailed directly to addresses in multi-family housing. A copy of the December newsletter is attached. Kudos to Councilor Janisse for asking if this was possible. After researching it, we discovered that the cost of implementation was about $11,000 with the right partner. We’ve included additional funding to cover this new cost in the 2021 budget and will be reaching 1,600 additional addresses.
- Invitation Into the Association of Washington Cities (AWC) Retro Pool – A few years ago, the City of Sequim’s on-the-job accident history caused us to be dropped out of the AWC Retro Pool. Some background - We contract with AWC to help us handle our on-the-job related injury claims (L&I claims) and improve employee safety. The AWC Retro Pool reimburses us for quality results – which we have not enjoyed since being dropped from the pool. There is an alternative to the pool that doesn’t reimburse you for quality results – which we are currently participating in, as we try and improve our standing and eligibility for more favorable rates and reimbursement. Both of these pools help us improve employee safety and reduce L&I rates, which help the City’s bottom line and our employee’s pay. Please be assured that every day employee safety is a priority for the City. However, sometimes injuries on-the-job result in time-out-of-work for recovery – and these are the most detrimental to our rates. One or two of these injuries over a 3-4 year period can impact our status. Good News! We are now eligible for reimbursement of some of our fees as a part of the Retro pool membership, once again, and should see reduced L&I rates in the future.
- Community Points of Distribution (CPOD) Report from 11/11 – The report is attached. We had a large distribution (over 1,000 cars) for Thanksgiving last week and I’ll pass along the report from that event when it is done.
- Todd Orloff Show Audio – Here is a link to the audio from my appearance on Todd Orloff’s show last week https://www.myclallamcounty.com/episode/11-18-2020-sequim-city-manager-pencom-gets-recognition-for-tele-cpr/.
- Planning Calendar - Was attached
No Updates for weeks ending november 13 and 20
Week ending november 6
Here are this week’s items:
- New Councilor Selection Process – I’ve heard some thoughts from Councilors and a member of the public about handling the process differently in the future. You may recall that staff owe the Council a revision to the Council rules of procedure, per the Council’s request earlier this year. The Council’s original request was to bring back about 5 key things that need revision, and we plan to do that by the end of the year. We also plan to do a bigger rewrite for your consideration as we move through next year. As we get into discussion on the Council rules, it would be a great time to have a discussion about this process of new Councilor selection so that we can clarify it to meet the Council’s future intent.
- Continuance of Public Hearing for Monday Night Until 11/23 – We issued the agenda for Monday’s City Council meeting with a continuation of the public hearing on the Council’s recent action on the Interim Modification to SMC 20.01. The reason for the continuance was that we were not going to have the appropriate staff available for the meeting to speak to the item, yet it had been advertised as a public hearing for that evening. We will have the appropriate staff available at our next meeting, on November 23rd. We’ve taken additional actions to appropriately notify the public.
- Sequim Broadband Meeting – Our Information Technology Manager, Anthony Martin, did a great job working with the consultants conducting our broadband assessment to conduct a community meeting on the topic last week. The meeting had dozens of participants, great information, and some quality questions from stakeholder agencies and members of the public. Councilor Janisse attended the meeting on behalf of the Council. We also streamed the meeting live on Facebook and you can find a recording of it here.
- Childcare Planning – We have a meeting scheduled for this afternoon with childcare providers throughout Clallam County to talk about what happens next, after federal funding runs out at the end of this month. We are going to develop some contingency plans, including some plans for the Sequim area.
- Sunshine Festival – The Sunshine Festival Committee met this morning and continues to work on what will be a more limited festival early in 2021. We will provide a more in depth briefing at a Council meeting before the end of this year.
- Evaluation Memo – I am working on a revised (from the one I sent out in June) evaluation memo that I will send out soon. Once it goes out, our consultant facilitating the evaluation will restart the process he was beginning last summer (before we delayed the evaluation until January). The memo includes more details about the evaluation process.
- Sequim Health and Housing Collaborative Meeting (SHHC) – I attended the SHHC meeting this week. The SHHC continues to discuss its 2021 funding allocation (between the 6 agencies) and additional COVID service demand and needs. I am targeting the 12/14 City Council meeting to discuss Sequim SHHC, small business rapid relief, childcare, and any other needs related to COVID that have been identified for 2021.
- Board of County Commissioners (BOCC) CARES Act Funding Meeting – I attended the BOCC meeting this week to let the BOCC know that we are working on childcare contingency plans for the post-November timeframe.
- Todd Orloff Show on KONP – I received an invitation to appear on the Todd Orloff show on 11/18. I’ll be on at 1:05 that day for a full hour.
- Planning Calendar – Was attached