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Bid Title: RFQ for On-Call Material Testing Services
Category: Request for Qualifications/Proposals
Status: Closed

Description:
City of Sequim, Washington NOTICE TO CONSULTANTS REQUEST FOR QUALIFICATIONS ON-CALL MATERIAL TESTING SERVICES

The City of Sequim is soliciting for Statement of Qualifications from qualified firms to provide on-call material testing services. An on-call agreement(s) for consulting services will be awarded in an amount not to exceed $70,000 with individual task orders negotiated for each task assignment.  The agreement(s) will be for two (2) years and may be extended at the discretion of the City. The City of Sequim reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. 
 
Description of Services Services shall include the sampling and testing of roadway and building construction materials including, but not limited to: hot mix asphalt, cement concrete, grout, aggregates, and soils. Firms selected will receive an On-Call task order agreement. Individual tasks will be negotiated as stand-alone assignments terminating when the task budget is exhausted or the task time frame has expired. The selected firm(s) shall be familiar with applicable American Association of State Highway and Transportation Officials (AASHTO), Washington State Department of Transportation (WSDOT), and American Concrete Institute (ACI) standards and testing methods.  
 
Anticipated Testing Tests may include but are not limited to: 
 
Unbound Base and Subgrade:  Gradation; Sand Equivalent; Atterberg Limits; Moisture Density Relations; Resilient Modulus; LA Abrasion; Classification and Description; Natural Moisture Content; Specific Gravity; Course and Fine Aggregate Angularity; and In-place Density Testing. Asphalt:  AC Core Thickness; AC Bulk and Maximum Specific Gravities; Asphalt Content; AC Resilient Modulus; AC Moisture Sensitivity; Viscosity of Extracted Binder; and In-place Density Testing. Portland Cement Concrete:  Compressive Strength; Splitting Tensile Strength; Core Examination and Thickness; Coefficient of Thermal Expansion; Slump; and Air Content.  
 
Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria:  1) Qualifications (Accreditations/Expertise/Capacity of Firm) 2) Key personnel (Including Testing Certifications) 3) Turnaround time for anticipated tests 4) Testing Rate Sheet 
 
Submittal of SOQ Submittals must include the following information: Firm name, phone and fax numbers; Resume(s) of key personnel including (Up to three (3) single-sided 8.5”x11” Page Max); List of Past Projects with brief description and project reference contact information (Up to three (3) single-sided 8.5”x11” Page Max). A one (1) page single-sided 8.5”x11” Cover Letter may be included. 
 
Please submit an electronic copy of your Statement of Qualifications in pdf format to: Sara McMillon, City Clerk, at no later than 2:00 p.m. on August 4, 2020.  Submittals will not be accepted after that time and date.  Any questions regarding this project should be directed to Matt Klontz, at
 
Americans with Disabilities Act (ADA) Information The City of Sequim in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Matt Klontz at or by calling collect (360) 683-4908. 
 
Title VI Statement The City of Sequim in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
Publication Date/Time:
7/13/2020 8:00 AM
Publication Information:
Published in Peninsula Daily News
Closing Date/Time:
8/4/2020 2:00 PM
Submittal Information:
Electronic Submittal
Contact Person:
Submit proposals to City Clerk Sara McMillon, smcmillon@sequimwa.gov. Questions should be directed to City Engineer Matt Klontz, mklontz@sequimwa.gov.

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